This notice explains what personal data (information) we will hold about you, how we collect it, and how we will use and may share information about you during the application process. We are required to notify you of this information, under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.
American Golf (Trading) Ltd. (‘Company’) is a ‘data controller’ and gathers and uses certain information about you. This information may also be used by our affiliated entities and group companies, namely International Leisure Group Ltd. and International Leisure Brands Ltd. (our ‘group companies’) and so, in this notice, references to ‘we’ or ‘us’ mean the Company and our group companies.
International Leisure Group is owned by Endless LLP, who shall act as a data controller of any International Leisure Group data that is provided in connection with their investment and ongoing relationship with International Leisure Group. Personal data will be processed by Endless LLP in accordance with the Endless Portfolio Privacy statement, accessible here: https://www.endlessllp.com/portfolio-privacy-statement. Endless LLP is a company incorporated in England and Wales with Company Reg. No. OC316569.
We will comply with the data protection principles when gathering and using personal information, as set out in our Data Protection (Employment) Policy.
We may collect the following personal data relating to prospective employees including but not limited to:
We may collect this information from you, your referees (details of whom you will have provided), your education provider, the relevant professional body and the Home Office.
We may also obtain publicly available information, including via social networking sites, public profiles and job boards.
We will typically collect and use this information for the following purposes (other purposes that may also apply are explained in our Data Protection (Employment) Policy:
We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.
We may also need to share some of the above categories of personal information with other parties, such as HR consultants and our professional advisers. Usually, information will be anonymised but this may not always be possible. The recipient of the information will be bound by confidentiality obligations. We may also be required to share some personal information as required to comply with the law.
We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary for the purposes for which it is processed and will delete it when it is no longer required. How long we keep your information will depend on whether your application is successful and you become employed by us, in such circumstances the personal data captured in the recruitment process will be stored as part of the personal files of the employee in accordance with our Data Protection (Employment) Policy.
Our standard data retention periods for prospective employees are as follows:
In exceptional cases, if there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
Please contact hrteam@americangolf.co.uk if (in accordance with applicable law) you would like to correct or request access to information that we hold relating to you or if you have any questions about this notice. You also have the right to ask for some but not all of the information we hold and process to be erased (the ‘right to be forgotten’) in certain circumstances.
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
We hope that the HR Department can resolve any query or concern you raise about our use of your information at hrteam@americangolf.co.uk. If not, contact the Information Commissioner at https://ico.org.uk/concerns/ or telephone: 0303 123 1113 for further information about your rights and how to make a formal complaint.
